Business leaders, what's one app you use that has been crucial for your life or role?

Question

Imagine discovering the seventeen app that could revolutionize your daily workflow and enhance productivity. In this article, top insights from 17 CEOs and Founders will be shared to highlight the tools that have become indispensable in their roles. The first expert shares how Trello ensures smooth operations, while the final insight reveals how Notion transforms a floristry workflow. These insights provide a comprehensive look at the essential apps that drive success in various industries.

Lee Booker · Answer

As the CEO of Sacramento Asphalt Sealing, I've found that the app Trello has been indispensable for both my professional role and personal life. This versatile project management tool has revolutionized how we operate our business and how I manage my day-to-day responsibilities.
In our industry, coordinating multiple asphalt sealing projects simultaneously can be complex. Trello's intuitive board and card system allows us to visualize our entire workflow at a glance. We create boards for different project stages, from initial client consultations to final quality checks. Each project is represented by a card that moves through these stages, ensuring nothing falls through the cracks.
"In the asphalt business, it's not just about filling cracks in the road; it's about preventing cracks in our project management. Trello is our sealant for smooth operations."
The app's collaboration features have been particularly valuable. Our team can easily update project statuses, attach relevant documents, and communicate in real time. This level of transparency has significantly reduced miscommunication and improved our overall efficiency. We've seen a 30% reduction in project delays since implementing Trello.
On a personal level, I use Trello to manage my own tasks and goals. I have boards for personal development, family responsibilities, and even long-term business strategies. The ability to set due dates, create checklists, and add reminders has helped me stay on top of my commitments and maintain a healthy work-life balance.
"As a CEO, juggling responsibilities is like managing multiple road projects. Trello helps me pave a clear path through the chaos."
One of Trello's most powerful features is its integration capabilities. We've connected it with our CRM system, allowing us to seamlessly transfer client information to project boards. This integration has eliminated double data entry and reduced administrative overhead by 20%.
The app's mobile functionality has also been a game-changer. Whether I'm on a job site or in a client meeting, I can quickly access and update project information from my smartphone. This real-time access has improved our responsiveness to client needs and helped us make informed decisions on the fly.
"In today's fast-paced business environment, having information at your fingertips isn't just convenient—it's a competitive advantage. Trello gives us that edge."

Mike Wall · Answer

I swear by the Loom app for creating quick property walkthrough videos that I can instantly share with potential buyers or remote investors - it's transformed how I showcase homes during this virtual-first era. Just last week, I closed a deal with an out-of-state investor who made their decision based solely on my detailed Loom walkthrough, saving everyone time and travel costs.

Hunter Lipski · Answer

I rely heavily on DealMachine for my real estate business because it lets me quickly look up property information and owner details just by taking a photo of a house while driving. Last month, I found three off-market deals using the app's direct mail feature, which helped me connect with homeowners who weren't even thinking about selling yet.

Jason Hennessey · Answer

Headspace might seem surprising for a business leader, but carving out 10 minutes a day for guided meditation has been pivotal in keeping me sharp and focused. Running a fast-paced agency means juggling endless demands, and this app helps me reset and approach challenges with a calm, clear mind. It's not just about stress relief-it's about training myself to be fully present, whether I'm making a big decision or mentoring a team member. That sense of balance has made me a better leader and thinker.

Adam Seguin · Answer

I rely heavily on DocuSign for managing property contracts and closing deals efficiently, especially since we handle multiple transactions simultaneously. Just recently, I was able to close a deal while on a construction site inspection because I could review and sign documents right from my phone, saving hours of back-and-forth paperwork.

Barbara McMahan · Answer

The DISC Assessment app has been a game-changer for my consulting work at Atticus, especially when I'm helping executive teams understand their communication styles. Just last month, I used it during a leadership workshop where two conflicting managers discovered their different behavioral patterns, leading to much better collaboration and mutual understanding.

Jessica Henderson · Answer

I've become completely dependent on Trello for tracking our real estate deals from initial contact through to closing, which has helped us manage over 50 active deals without dropping any balls. Recently, we customized our Trello boards with specific checklists for different property types, and it's cut our closing time by nearly 30% since we never miss a step in the process.

Paul Sher · Answer

As a productivity app developer, I've tried dozens of tools, but Notion has been absolutely game-changing for both my personal and professional life. Just last month, we migrated our entire team's workflow to Notion, combining project tracking, documentation, and client communications in one place, which saved us roughly 5 hours per week per team member. I particularly love how we can create custom templates for different client projects, making our onboarding process smoother and more consistent.

Brandon Hardiman · Answer

I swear by Trello for managing our home renovation projects - it's been a game-changer for tracking everything from initial demolition to final touches across our 70+ flips. When juggling multiple properties, I create boards for each project where my team can upload before/after photos, share progress updates, and check off tasks in real-time, which has honestly saved us from so many potential missed deadlines and communication headaches.

Alari Aho · Answer

I rely heavily on Pocket, an app that lets me save articles, videos, and research for later. As someone who loves learning but hates being distracted during work hours, Pocket helps me capture interesting content without derailing my focus. Whether it's a deep dive into remote work trends or an inspiring leadership piece, I can save it, revisit it, and even organize my reading list into themes. It's like curating a personal knowledge library that's always ready when I am.

Cyrus Partow · Answer

Asana has been absolutely essential for coordinating our remote development team at ShipTheDeal.com, especially when we're rolling out new features or fixing bugs. I used to struggle keeping track of who was working on what, but now I can quickly check task progress, set priorities, and catch bottlenecks before they become real problems - it's like having a virtual project manager keeping everyone aligned and accountable.

Darcy Turner · Answer

After flipping hundreds of properties, I've learned that Matterport is absolutely essential for creating virtual 3D tours that help us evaluate and showcase properties remotely. Just last month, we were able to close a deal with an out-of-state investor who never physically visited the property, simply because the virtual tour was so detailed and gave them confidence in their investment.

Soubhik Chakrabarti · Answer

For me, ChatGPT has been like having a dynamic second brain, especially as a business leader dealing with multiple responsibilities. A notable example was during a product launch. We had to complete everything within a limited time frame, and I had to prepare several emails with different audiences in mind. Rather than wasting hours on my draft emails, I could record some thoughts, and in a matter of a few minutes, ChatGPT helped me with more refined and formatted emails.But it's more than just speed - it's how it helps me in terms of my brain. I can work on campaign ideas, and for this and other similar occurrences, ChatGPT can assist me with ideas that I never thought of. For instance, during a rebranding project, I wanted to develop taglines and specific wording that reflected our voice and message, and ChatGPT came through for me.What makes it unique is its ability to adapt. It's not just a device or an application, but it is also a tactical support for my decision-making and relinquishes my mental space for more strategic activities. For leaders and creators such as myself, this is the one application that one should have.

Bryan Melchert · Answer

Being a home flipper, I've found ServiceTitan to be an absolute game-changer for tracking our renovation projects and keeping our finances in check. Just last month, it helped me spot that we were about to go over budget on materials for a kitchen remodel, letting me adjust our plans before it became a costly issue.

Kenny Dave · Answer

One app I can't live without is Trello. It's my go-to tool for staying organized and keeping projects on track, both for business and my personal life. With so many moving parts-service schedules, marketing campaigns, employee tasks-it's easy to lose track of priorities. Trello helps me see everything in one place. For instance, I use it to create boards for various departments-like operations, customer service, and marketing-and track each task's progress with deadlines and checklists. It's easy and intuitive, keeping our team aligned without endless emails. Its flexibility makes it crucial-I can quickly shift priorities or share updates in real-time. It's also mobile-friendly, so I can stay connected even on busy days in the field. I recommend using tools that make your life simpler, not more complicated. Trello does that for me.

Tammy Sons · Answer

One app that has been crucial for both my personal and professional life is Trello. It helps me stay organized, track projects, and manage my team effectively. Whether it's coordinating the planting schedule for our nursery or planning out marketing strategies, Trello ensures everyone is on the same page. Its visual boards make it easy to prioritize tasks, collaborate with my team, and keep track of the many moving pieces of running a successful nursery. It's my go-to tool for staying efficient and maintaining a smooth workflow!

Ketie Zhang · Answer

As a seasoned entrepreneur in the floristry industry, the app that has truly transformed my workflow and productivity is Notion. This versatile tool allows me to keep track of my designs, manage my team, and streamline communication all in one place. One of the biggest challenges I faced was maintaining an organized workflow, especially during peak wedding seasons. With Notion, I can seamlessly integrate calendars, to-do lists, and even bridal preferences to ensure every arrangement is perfect. Its adaptability to my needs as a florist is unmatched, as it empowers me to document design ideas and collaborate with my team in real-time. Notion's capability to synchronize across multiple devices ensures that inspiration and innovation never miss a beat, whether I'm working from the shop or meeting with a client. It has been a game-changer in running KetieStory smoothly, allowing me to focus more on creativity and less on administrative tasks. Through this tool, I've not only improved efficiencies but have also been able to uphold the quality and passion that KetieStory is known for.

What Technology is Crucial for a Chief Executive Officer?

What Technology is Crucial for a Chief Executive Officer?

Trello Ensures Smooth Operations

Loom Transforms Home Showcases

DealMachine Finds Off-Market Deals

Headspace Enhances Focus

DocuSign Closes Deals Efficiently

DISC Assessment Improves Team Collaboration

Trello Manages Real Estate Deals

Notion Streamlines Team Workflow

Trello Tracks Home Renovation Projects

Pocket Organizes Reading Material

Asana Coordinates Remote Development

Matterport Creates Virtual 3D Tours

ChatGPT Assists in Decision-Making

ServiceTitan Tracks Renovation Finances

Trello Keeps Projects on Track

Trello Manages Nursery Operations

Notion Transforms Floristry Workflow